Rhyme Managed Print Services

Managed Print Services

Closing the technology consumption gap

Benefits of Managed Print

Optimize your printing resources, regardless of manufacturer and reduce your operating costs—cost-per-print, routine maintenance, and service—by up to 30%. MPS provides short- and long-term benefits enabling you to make fact-based decisions to fine-tune your print environment over time to achieve and maintain the greatest efficiencies. 

Managed Print Services (MPS) have the potential to not only save you money but transform the way you work altogether. 

From cost savings to process improvement, there are a multitude of reasons to consider a MPS assessment. Which ones apply to your organization? 

  1. Cost Based Drivers 
  2. Governance Issues 
  3. Location-Based Challenges 
  4. Strategy, Process, and Market Considerations 

 

 

  • Cut costs on print consumables, service and cost-per-page. 
  • Reduce energy use through device consolidation and upgrade. 
  • Free IT resources for more business critical work than the setup, support and maintenance of print devices. 
  • Optimize efficiency with remote management and lifecycle management. 
  • Streamline operations with centralized support for multiple brands and models. 
  • Increase uptime with on-site service coverage. 
  • Control budgets with fixed costs and no surprises. 
  • Gain visibility into print activity and trends with online tools to improve control and management of your devices. 
  • Customize your Managed Print Service for your network, print devices and operational priorities.  

Managed Print

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COST BASED DRIVERS

  • Rising printing expenditures make it difficult to hold down overall costs.
  • Month-to-month changes in printing costs make it difficult to budget.
  • Operating costs are digging into the capital improvement budget.
  • Costs of equipment, business processes, and filing are unknown and need to be identified. 
  • There is pressure to improve revenue and margins.

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GOVERNANCE ISSUES

  • The existing print infrastructure is poorly understood. 
  • The print environment can’t be tracked and measured.
  • There are a significant number of unconnected devices, including desktop printers.
  • Managing your fleet requires working with multiple vendors and supplier contracts.
  • It’s a struggle to meet sustainability goals.

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LOCATION-BASED CHALLENGES

  • You have distributed offices in multiple locations. 
  • Autonomous departments make their own printer purchasing decisions.
  • You have a mobile workforce constantly on the go.

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STRATEGY, PROCESS, AND MARKET CONSIDERATIONS

  • There is limited understanding of how printed documents are used.
  • Paper-intensive business processes need to be more efficient.
  • Customers have new document processing or workflow requirements.
  • The print infrastructure isn’t aligned with your business needs.
  • You operate in a highly regulated industry with strict standards for security and compliance

Opportunities for Improvement 

These impacts can be reduced by creating a more efficient print environment that helps manage expenses, boost productivity and free up IT resources along with minimizing their carbon footprint.  

Manage Expenses – A managed print service strategy begins with a comprehensive assessment of your current situation. We will discover the Total Cost of Ownership (TCO) of your office printing to create a baseline to measure improvement and a snapshot of the current situation to uncover improvement opportunities.  

Minimize Carbon Footprint  Reducing paper usage not only reduces the amount of trees consumed by your company, it also helps offset the rising cost of paper. You can leverage duplex or two-sided printing to cut paper usage or utilize electronic forms technology to eliminate the use of pre-printed forms. Implementing power-saving measures into the system, such as stand-by mode during slow usage times, can reduce electrical usage. Fleet optimization, consolidating redundant devices, further reduces your electrical usage and costs. 

Boost Productivity  Employees will face less distraction from printers that are broken or out of toner, maximizing system uptime. Preventative maintenance strategy combined with an automatic supply restocking program ensures your fleet is operating consistently.  

Free Up IT Resources  Free up IT staff to focus on core business initiatives, like security and new software, instead of being distracted by printer support.  

What WDo — Integrated Tools Designed to Work Together Seamlessly 

Automate and Simplify 

  • Analyze paper use as an information asset. 
  • Increase agility through cloud and mobile technologies. 
  • Deliver solutions that enable customers to improve business processes. 
  • Provide ongoing analytics for performance and process enhancements. 
  • Reduce paper use and provide digital alternatives. 

Secure and Integrate 

  • Ensure regulatory compliance and risk mitigation. 
  • Support IT infrastructure and integration. 
  • Leverage data encryption and overwrite. 
  • Authorize and authenticate for proactive security management. 
  • Protect intellectual property from hackers and malicious attacks. 

Assess and Optimize 

  • Improve resource utilization through device optimization 
  • Reduce the environmental impact 
  • Uncover hidden costs—equipment, filing, business processes. 
  • Provide accurate multi-vendor total cost of ownership 

User Analytics 

User Analytics is a service that captures user information and presents it in a clear, useful way to drive improvement in sustainability, security, and productivity. With this tool, Rhyme can help you unlock data hidden in print management systems, know how, what and when printer users are printing, gain insight on costs and security through understanding user print behavior, and make business decisions based on facts.

Print Awareness Tool 

The Print Awareness Tool helps meet sustainability goals through active employee engagement. By engaging employees in your sustainability goals, you will see more responsible printing habits and enhanced MPS cost savings through print reduction and efficiencies. When the Print Awareness Tool is installed, a dashboard shows users their print history; compares against company goals and reviews tips on efficient printing. 

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