Optimize your printing resources, regardless of manufacturer and reduce your operating costs—cost-per-print, routine maintenance, and service—by up to 30%. 

Xerox Multifunction Managed Print Device

Closing the Technology Consumption Gap

MPS provides short- and long-term benefits enabling you to make fact-based decisions to fine-tune your print environment over time to achieve and maintain the greatest efficiencies. 

Managed Print Services (MPS) have the potential to not only save you money but transform the way you work altogether. 

From cost savings to process improvement, there are a multitude of reasons to consider an MPS assessment.


Which ones apply to your organization? 


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  • Rising printing expenditures make it difficult to hold down overall costs.
  • Month-to-month changes in printing costs make it difficult to budget.
  • Operating costs are digging into the capital improvement budget.
  • Costs of equipment, business processes, and filing are unknown and need to be identified. 
  • There is pressure to improve revenue and margins.


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  • You have distributed offices in multiple locations. 
  • Autonomous departments make their own printer purchasing decisions.
  • You have a mobile workforce constantly on the go.


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  • The existing print infrastructure is poorly understood. 
  • The print environment can’t be tracked and measured.
  • There are a significant number of unconnected devices, including desktop printers.
  • Managing your fleet requires working with multiple vendors and supplier contracts.
  • It’s a struggle to meet sustainability goals.


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  • There is limited understanding of how printed documents are used.
  • Paper-intensive business processes need to be more efficient.
  • Customers have new document processing or workflow requirements.
  • The print infrastructure isn’t aligned with your business needs.
  • You operate in a highly regulated industry with strict standards for security and compliance


The Importance of a Print Management Strategy


An average of 1-3% of a company’s annual revenues are consumed by document production.  

Rising costs in virtually every area of business challenge executives to find ways to reduce overhead without harming productivity. Optimizing your office print environment is a strategy to cut expenses without sacrificing productivity. 

While theconomic impact of printing is clear, there is also large environmental, productivity, and IT impacts. 

The average office worker consumes 10,000 pages per year, the equivalent of 60% of a tree.



Opportunities for Improvement

These impacts can be reduced by creating a more efficient print environment that helps manage expenses, boost productivity and free up IT resources along with minimizing their carbon footprint.  



A managed print service strategy begins with a comprehensive assessment of your current situation. We will discover the Total Cost of Ownership (TCO) of your office printing to create a baseline to measure improvement and a snapshot of the current situation to uncover improvement opportunities.  



Reducing paper usage not only reduces the amount of trees consumed by your company, it also helps offset the rising cost of paper. You can leverage duplex or two-sided printing to cut paper usage or utilize electronic forms technology to eliminate the use of pre-printed forms. Implementing power-saving measures into the system, such as stand-by mode during slow usage times, can reduce electrical usage. Fleet optimization, consolidating redundant devices, further reduces your electrical usage and costs.



Employees will face less distraction from printers that are broken or out of toner, maximizing system uptime. Preventative maintenance strategy combined with an automatic supply restocking program ensures your fleet is operating consistently.  



Free up IT staff to focus on core business initiatives, like security and new software, instead of being distracted by printer support.  

Integrated Tools Designed to Work Together Seamlessly 


Automate and Simplify
  • Automate and simplify 
  • Analyze paper use as an information asset 
  • Increase agility through cloud and mobile technologies 
  • Deliver solutions that enable customers to improve business processes 
  • Provide ongoing analytics for performance and process enhancements 
  • Reduce paper use and provide digital alternatives 
Secure and Integrate
  • Ensure regulatory compliance and risk mitigation
  • Support IT infrastructure and integration
  • Leverage data encryption and overwrite
  • Authorize and authenticate for proactive security management
  • Protect intellectual property from hackers and malicious attacks
Assess and Optimize
  • Improve resource utilization through device optimization
  • Reduce the environmental impact
  • Uncover hidden costs—equipment, filing, business processes
  • Provide accurate multi-vendor total cost of ownership

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User Analytics

User Analytics is a service that captures user information and presents it in a clear, useful way to drive improvement in sustainability, security, and productivity. With this tool, Rhyme can help you unlock data hidden in print management systems, know how, what and when printer users are printing, gain insight on costs and security through understanding user print behavior, and make business decisions based on facts.


Print Awareness Tool

The Print Awareness Tool helps meet sustainability goals through active employee engagement. By engaging employees in your sustainability goals, you will see more responsible printing habits and enhanced MPS cost savings through print reduction and efficiencies. When the Print Awareness Tool is installed, a dashboard shows users their print history; compares against company goals and reviews tips on efficient printing. 

135 years of providing solutions for our loyal customers

This is the 2nd lease I have entered into with Rhyme – the reason I stayed with Rhyme a 2nd time is that I have always experienced only the best of customer service with your company. Your technicians are wonderful and your customer service reps are easy and delightful to work with!

– Bricklayers and Allied Craftworkers

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We are extremely pleased with the entire service process from first call to email communications on status of request, to the friendliness and professionalism of the technicians. Keep up the good work!

– Cedar Community