MANAGED PRINT

 

It’s more than just printers. It’s everything related to printers, the output, supplies and support, the way you use documents, and the people and processes that intersect with each of these. The goal of managed print services (MPS) is to optimize your printing resources, regardless of manufacturer, and reduce your operating costs, costs-per-print, routine maintenance, and service by up to 30%, as well as establish print awareness and productivity, comprehensive security, and reporting/insights into your printing habits, spend, and goals. 

Xerox Multifunction Managed Print Device

Closing the Technology Consumption Gap

MPS provides short- and long-term benefits enabling you to make fact-based decisions to fine-tune your print environment over time to achieve and maintain the greatest efficiencies. 

MPS has the potential to not only save you money but transform the way you work altogether. 

BENEFITS OF MANAGED PRINT

  • Cut costs & control budgets on print consumables, service and cost-per-page with fixed costs and no surprises
  • Reduce energy use through device consolidation and upgrade
  • Free IT resources for more business critical work than the setup, support and maintenance of print devices
  • Optimize efficiency with remote management and lifecycle management
  • Streamline operations with centralized support for multiple brands and models
  • Increase uptime with on-site service coverage
  • Gain visibility into print activity and trends with online tools to improve control and management of your devices
  • Customize your solution for your network, print devices and operational priorities

 

GET A FREE ASSESSMENT

From cost savings to process improvement, there are a multitude of reasons to consider an MPS assessment.

 

Which ones apply to your organization? 

 

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COST BASED DRIVERS
  • Rising printing expenditures make it difficult to hold down overall costs.
  • Month-to-month changes in printing costs make it difficult to budget.
  • Operating costs are digging into the capital improvement budget.
  • Costs of equipment, business processes, and filing are unknown and need to be identified. 
  • There is pressure to improve revenue and margins.

 

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LOCATION-BASED CHALLENGES
  • You have distributed offices in multiple locations. 
  • Autonomous departments make their own printer purchasing decisions.
  • You have a mobile workforce constantly on the go.

 

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GOVERNANCE ISSUES
  • The existing print infrastructure is poorly understood. 
  • The print environment can’t be tracked and measured.
  • There are a significant number of unconnected devices, including desktop printers.
  • Managing your fleet requires working with multiple vendors and supplier contracts.
  • It’s a struggle to meet sustainability goals.

 

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STRATEGY, PROCESS, AND MARKET CONSIDERATIONS
  • There is limited understanding of how printed documents are used.
  • Paper-intensive business processes need to be more efficient.
  • Customers have new document processing or workflow requirements.
  • The print infrastructure isn’t aligned with your business needs.
  • You operate in a highly regulated industry with strict standards for security and compliance

 

The Importance of a Print Management Strategy

 

An average of 1-3% of a company’s annual revenues are consumed by document production.  

Rising costs in virtually every area of business challenge executives to find ways to reduce overhead without harming productivity. Optimizing your office print environment is a strategy to cut expenses without sacrificing productivity. 

While the economic impact of printing is clear, there is also large environmental, productivity, and IT impacts. 

The average office worker consumes 10,000 pages per year, the equivalent of 60% of a tree.

 

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Rhyme Device Management Reporting

Why Rhyme

When you work with Rhyme you have the peace of mind of dealing with a recognized leader in document and workflow management. With Rhyme you can leverage a unique industry leading solution that's developed for organizations of all sizes.

 

 

All-inclusive Managed Program

A MPS solution offers many benefits including new equipment, service, help-desk, parts, labor and toner, delivery and installation, continuous user training, automatic toner replenishment, and customized detailed reporting.

 

Drive Sustainability

A managed print solution with Rhyme is designed with sustainability in mind. Our solutions eliminate unnecessary printing and support internal waste reduction by tracking your printing habits and minimizing your print. We also provide strategy and support for digital document imaging solutions to help you better utilize these tools and integrate them throughout your organization. Part of our solution includes power-saving measures such as stand-by mode when usage is limited, and consolidation of redundant devices.

 

Professional Collaboration

A managed print solution with Rhyme includes collaboration with industry experts designed to bring value-based improvements to your organization. We work with you to find a solution that best fits your needs by leveraging what you already have in place and implementing new strategies and tools that drive costs down while still maintaining efficiency and productivity.

 

Free Up IT Resources

Free up IT staff to focus on core business initiatives, like security and new software, instead of being distracted by printer support. A Rhyme managed print solution includes help-desk support and management of all devices. We also have highly accurate reporting which allows us to optimize device uptime and utilization.

Print Assessments and Data Driven Solutions
The Importance of an Assessment and the Power of Analytics

 

Print Assessment

The assessment process is where the magic happens. This multistep process is where we gather key information about your organization, your printing habits/needs, and your goals. We take this information and create a customized printing solution that is tailored to you which will likely result in lower costs and higher print efficiency.

This process takes time, but is essential in creating a solution that will drive results and help you grow. The key of a good assessment is bringing the full picture to light and then finding a way to improve what was discovered.

Device Mapping

A unique step in the assessment process is collecting maps of all your buildings that show where current print devices are, what make and model each device is, and its function (color printer, fax machine, MFP, etc.). We use this map to help evaluate the current state and plan for a future state.

This may result in a significant downsize in total number of devices and is where a large portion of cost is saved. Each device is strategically placed in your organization to ensure employees around each device have the functionality they need and are within close proximity to the device.

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We help you harness the power of your data through analytics to help your workplace be more efficient, you employees more productive, and your data more secure. With the help of powerful print software we can collect data and analyze many aspects of your print environment to identify areas that need improvement and fix any issues that arise.

A complete analysis of your print environment includes print inventory and utilization, device comparative analysis, environmental impact, user-to-device ratio, and what-if modeling. Analysis is a powerful way to improve security, productivity, efficiency, and sustainability. 


Auto Toner and Rhyme Device Management

Rhyme Device Management (RDM) is a powerful tool that lets us monitor your printing fleet that removes the hassle of ordering supplies and requesting service from your hands allowing you to focus on growing your business. Auto Toner Replenishment notifies us when you’re running low on toner and automatically puts in an order for more, reducing overall costs by eliminating the need to constantly maintain an extra inventory of print supplies. The tool also automatically notifies our service department when service is required for a device so they can send someone out and get to you quicker resulting in less downtime. 

More About RDM


It's very easy to just pick up the phone and call, and better yet, that we receive a professional, yet friendly voice on the other end, who takes our service call seriously. I would recommend Rhyme to anyone in a heartbeat! The techs that come here are invaluable to us and make a huge difference! We think they’re both great in their knowledge of the equipment and in helping us to understand the problem. We’re glad we have Rhyme to help us out! Professional, courteous, personable and easy to work with! Your logo should be, "When it's time, just call Rhyme!"

– Waunakee School District

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From every meeting with our rep to the great install we have been more than thrilled and well cared for in the process! He is a fantastic representative of this family business and their desire to cater to the needs of the customer and find the best fit - not the biggest money maker. We LOVE the Sharp machines and everything they offer. We saved money overall from previous contracts, got better machines, and much better service!

­– St John Lutheran Church