It’s more than just printers. It’s everything related to printers, the output, supplies and support, the way you use documents, and the people and processes that intersect with each of these. The goal of managed print services (MPS) is to optimize your printing resources, regardless of manufacturer, and reduce your operating costs, costs-per-print, routine maintenance, and service by up to 30%, as well as establish print awareness and productivity, comprehensive security, and reporting/insights into your printing habits, spend, and goals.
MPS provides short- and long-term benefits enabling you to make fact-based decisions to fine-tune your print environment over time to achieve and maintain the greatest efficiencies.
MPS has the potential to not only save you money but transform the way you work altogether.
An average of 1-3% of a company’s annual revenues are consumed by document production.
Rising costs in virtually every area of business challenge executives to find ways to reduce overhead without harming productivity. Optimizing your office print environment is a strategy to cut expenses without sacrificing productivity.
While the economic impact of printing is clear, there is also large environmental, productivity, and IT impacts.
The average office worker consumes 10,000 pages per year, the equivalent of 60% of a tree.
When you work with Rhyme you have the peace of mind of dealing with a recognized leader in document and workflow management. With Rhyme you can leverage a unique industry leading solution that's developed for organizations of all sizes.
A MPS solution offers many benefits including new equipment, service, help-desk, parts, labor and toner, delivery and installation, continuous user training, automatic toner replenishment, and customized detailed reporting.
A managed print solution with Rhyme is designed with sustainability in mind. Our solutions eliminate unnecessary printing and support internal waste reduction by tracking your printing habits and minimizing your print. We also provide strategy and support for digital document imaging solutions to help you better utilize these tools and integrate them throughout your organization. Part of our solution includes power-saving measures such as stand-by mode when usage is limited, and consolidation of redundant devices.
A managed print solution with Rhyme includes collaboration with industry experts designed to bring value-based improvements to your organization. We work with you to find a solution that best fits your needs by leveraging what you already have in place and implementing new strategies and tools that drive costs down while still maintaining efficiency and productivity.
Free up IT staff to focus on core business initiatives, like security and new software, instead of being distracted by printer support. A Rhyme managed print solution includes help-desk support and management of all devices. We also have highly accurate reporting which allows us to optimize device uptime and utilization.
The assessment process is where the magic happens. This multistep process is where we gather key information about your organization, your printing habits/needs, and your goals. We take this information and create a customized printing solution that is tailored to you which will likely result in lower costs and higher print efficiency.
This process takes time, but is essential in creating a solution that will drive results and help you grow. The key of a good assessment is bringing the full picture to light and then finding a way to improve what was discovered.
A unique step in the assessment process is collecting maps of all your buildings that show where current print devices are, what make and model each device is, and its function (color printer, fax machine, MFP, etc.). We use this map to help evaluate the current state and plan for a future state.
This may result in a significant downsize in total number of devices and is where a large portion of cost is saved. Each device is strategically placed in your organization to ensure employees around each device have the functionality they need and are within close proximity to the device.
We help you harness the power of your data through analytics to help your workplace be more efficient, you employees more productive, and your data more secure. With the help of powerful print software we can collect data and analyze many aspects of your print environment to identify areas that need improvement and fix any issues that arise.
A complete analysis of your print environment includes print inventory and utilization, device comparative analysis, environmental impact, user-to-device ratio, and what-if modeling. Analysis is a powerful way to improve security, productivity, efficiency, and sustainability.
Rhyme Device Management (RDM) is a powerful tool that lets us monitor your printing fleet that removes the hassle of ordering supplies and requesting service from your hands allowing you to focus on growing your business. Auto Toner Replenishment notifies us when you’re running low on toner and automatically puts in an order for more, reducing overall costs by eliminating the need to constantly maintain an extra inventory of print supplies. The tool also automatically notifies our service department when service is required for a device so they can send someone out and get to you quicker resulting in less downtime.
This is the 2nd lease I have entered into with Rhyme – the reason I stayed with Rhyme a 2nd time is that I have always experienced only the best of customer service with your company. Your technicians are wonderful and your customer service reps are easy and delightful to work with!
– Bricklayers and Allied Craftworkers
The process has been simple and the leasing straightforward. I think I will be very happy working with Rhyme. Our new machine is in a totally different class from our old one! It also has great accessibility features that are important in a library. I have truly enjoyed working with our Client Manager. He always explains everything about the machine, the install, and the lease.
– Johnson Creek Public Library