ADMIN SALES COORDINATOR
Locations: Madison OR Portage Type: Full Time Min. Experience: Mid Level
The Sales Coordinator is responsible for performing tasks to support Rhyme’s Sales Department, specifically focused on processing sales orders and corresponding paperwork, as well as entering data into multiple systems. The incumbent will work closely and communicate with Client Managers, Contracting, and Service to successfully complete the machine movement process from sale to installation. They will also be responsible for maintaining required reporting for Rhyme’s vendors.
BENEFITS:
- 8 hours of paid time off to volunteer in your community.
- Tuition reimbursement program - If you want to go back to further your education, Rhyme will help with $5k covered per calendar year.
- Comprehensive benefits package that includes: Medical, Dental, Vision, HRA, Life, Disability and 401k (w/ competitive match).
- Annual company events (picnics, holiday parties, and sports outings) to get to know your teammates.
- Rhyme University Training and onboarding plans to prepare you for success.
- A team of talented coworkers who support your efforts and care about your accomplishments.
RESPONSIBILITIES:
The list below reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
- Office Location: Madison or Portage
- Review and process sales orders, including: confirming accuracy of configuration, reviewing inventory for product currently in stock, creating purchase orders, processing orders with vendors, receiving purchase orders following delivery of product, and processing invoices.
- Verifying best program pricing for all buying.
- Communicate the status of sales orders regularly with Sales and Service personnel.
- Collect, review and submit all necessary sales documentation to the contracting department.
- Scan and index completed Sales Packet into Global Search.
- Complete quarterly NASPO reporting through Sharp B2B for approval of special pricing.
- Enter data within E-Automate, including machine options, serial numbers, and installation and/or warranty dates and link to equipment files.
- Processing of monthly sales commissions in Sales ScoreKeeper.
- Send out post-installation CEO Juice Surveys.
- Process rebate claims with Vendors.
- Prepare Inter-Territorial paperwork to provide to servicing dealer.
EXPERIENCE:
- Associates or Bachelor’s Degree in Business Administration or related field (preferred).
- Previous experience in a sales support role (preferred).
- Experience with basic accounting (preferred).
- Experience with Microsoft Office Suite; basic Excel skills (required).
- Proficient in basic math and computer skills.
- Strong time management, organizational skills, and attention to detail.
- Professional communication and people relations skills, both written and oral.
- Ability to work in a fast-paced environment while prioritizing and balancing multiple tasks.
- Ability to maintain confidentiality, as necessary.