Rhyme Technology Blog

November 05, 2019 @ 12:00am


If you’re responsible for your company’s IT, you might be surprised by the impact document-based processes have on your day-to-day operations.

On average, printing and document management represent 15% of an SMB’s overall IT budget and accounts for at least 12% of IT resources.

That’s a big chunk of your budget that could be used in more strategic places. When you get document management right, there’s less strain on your time and resources, and information can flow through your organization in a smooth predictable way.

Most IT leaders are around 70% off in their estimations of the number of printers spread across their companies.

To optimize your print environment, you have to start by assessing its scope.

That means looking at:

  • The number of printers in current use
  • The number of different brands of printers
  • The number of users per printer
  • The number of users who need color
    printing to do their job
  • The number of users and departments that
    need access to private printers
  • The number of shared or central printers required
    to serve the rest of your users
  • The location of various printers in relation to https://www.rhymebiz.com/sites/rhymebiz.com/assets/images/BlogImages/coins.jpgthe location of the people using those printers

Three aspects of an intelligent print environment

  1. Efficiency – Return on Investment in your print infrastructure means not over-spending on supplies and printers, and the printers and supplies you do have are not under-utilized.https://www.rhymebiz.com/sites/rhymebiz.com/assets/images/BlogImages/cloud.jpg
  2. Make it easy for users – What is the ease with which users can connect to systems? Theyshould be able to connect those printers to mobile devices or cloud apps, so that information can flow easily between devices and system.
    1. Cloud and mobile connectivity
    2. Automated workflowshttps://www.rhymebiz.com/sites/rhymebiz.com/assets/images/BlogImages/connect.jpg
  3. Make it easy for yourself – 40-60% of help desk calls are print-related. Making your print environment easier to manage maximizes Return on Effort and increases IT’s own productivity

https://www.rhymebiz.com/sites/rhymebiz.com/assets/images/BlogImages/headset.jpgFor even more information optimizing your print environment, download the free eBook and reach out to Rhyme for any and all questions you have. We’re here to help!

About the author:

comments powered by Disqus

Recent Blog Posts 

Understanding the Ransomware Risk

More and more, ransomware has emerged as a major threat to individuals and businesses alike. Ransomware, a type of malware that encrypts data on infected systems, has become a lucrative option for cyber extortionists.

Learn More

Label Printing How-To Guide

Using the correct labels for your device and avoiding common mistakes will increase your workflow and prevent service calls and repairs to your device due to improper use and materials.

Read More

Voice Command Solutions for Your MFP

The voice-command technology you use to make life easier at home is now coming to the business sphere. Learn more about how these innovations can simplify your workday so you can spend more time on the important things.

Read More


Sign up for our eNewsletters

Sign me up!


Like us on Facebook